Executive Assistant

COMPANY

edgefactory is a creative media production house based in Orlando, FL. We specialize in creative branding with multimedia solutions for commercial advertising and corporate videos. Our clients include Fortune 500 companies all over the world. Everything we do, we do with energy, emotion and edge! Multimedia is critical in today’s environment; apply now to be a part of the Factory’s award winning team!

JOB DESCRIPTION

edgefactory is looking for an Executive Assistant to act as administrative support for the President/CEO and Executive Vice President. Assist with Tracking projects from pre- to post-production, disseminating information at the inception of each project, ensuring that producers have what they need during production and make sure all projects are delivered in a timely manner. Essentially manage the flow of work for the executive leaders.

RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

Must be able to independently manage multiple priorities in a fast-paced team environment with minimal oversight, be able to prepare executive-level presentations, handle meeting coordination for all levels of management and executives. Must be able to maintain confidentiality.

Assisting in all administrative functions, including complex calendar management, regularly review daily/weekly/monthly calendar and travel plans and anticipate information on materials required in advance. Domestic and international travel arrangements, expense reports, provide complete and accurate itinerary and expense summary.
Book room, teleconference and/or video conference as necessary, often across multiple locations and/or time zones. Develop and maintain professional presentation systems, PowerPoint and Prezi. Coordinate and fulfill approvals per internal protocol.

Prepare executive-level presentations, spreadsheets, correspondence, etc. Proactively problem-solve and influence positive outcomes. Strong verbal, written and interpersonal communication skills. Basic Video Editing skills with Sony Vegas and/or Adobe Premiere preferred, but not required.

Professionally represent edgefactory with clients and partners at all levels of the organization. This role, at times, involves travel to other Central Florida locations throughout the course of the work week, requiring reliable transportation.

Serve as administrative support to Communications Department, which includes development/acquisition/distribution of department communications, administrative guides, and other supplies. Welcome and host guests/visitors to the Factory. Maintain order and organization to department, including electronic and physical filing. Maintain and update contacts.

Serve as the administrative supervisor to Travel Coordinator (Independent Contractor), Meetings Registration Manager (Independent Contractor), Production Coordinator, and Production Assistant. Mentoring, developing and managing schedules.

Provide project support as required, at times including off-site event support.
Collaborate in the development and execution of Internal and External events and programs.

Ability to prioritize multiple tasks and maintain a professional demeanor in a fast-paced environment.
Ability to work overtime when required.

Basic Qualifications 3+ years executive-level administrative support experience
Must be well-versed in all areas of Google Docs, Microsoft Office, including Word, Excel, PowerPoint and Prezi.
Must be comfortable operating audio/visual videoconferencing equipment. Experience in SUGAR or CRM software is a plus.

EDUCATION

Bachelor’s degree, experience in production, post-production, hospitality or a related discipline

Time Commitment

40 hour a week commitment.
Some travel maybe required, National and International.
Office hours 9:30am – 6:30pm.

Please submit your resume to hireme@edgefactory.com to apply for this position.

Job Location: Orlando, FL
Relocation: None
Requisition ID: 020316AA

“edgefactory is an Equal Opportunity Employer”

Email your resume and demo reel to

hireme@edgefactory.com

Include your name and the job title you are applying for in the subject line